Every business invoice you create should have the following elements:

Giving each invoice its unique number or code helps both you and your customer stay organized. Use a unique identifier for each business invoice to differentiate between multiple customers or multiple invoices to the same customer. Invoice Temple will auto-generate a unique invoice number for you, though you can decide on the format you wish to use.

For example, you can assign invoice numbers chronologically (like Invoice #0001, Invoice #0002, and so on) or use a specific format for each client (like Invoice #CustomerA0001, #CustomerB0002, and so forth).

State the day the business invoice was created. This is especially important if your payment terms dictate that invoices be paid within 30, 60, or 90 days of the invoice date, for example.

A business logo makes your invoice look professional and gives customers an added sense of confidence when making payments.

Your business invoice should clearly display your business name, email, and phone number, as well as your website and physical address. Listing this information makes it easy for customers to contact you with questions and can eliminate payment delays.

Include your customer's name (or the contact person's name and title, if you're working with a larger organization) on the business invoice. Add any other contact information you have, including the customer's email, phone number, and physical address.

Include an itemized description of each product, project, task, or service included in your business invoice.

On your business invoice, indicate the quantity of each product multiplied by its price. If you provide a service, list either your flat fee or an hourly rate multiplied by the total hours worked.

Once discounts or taxes are applied to the subtotal above, indicate the total amount due, and the date by which the business invoice should be paid.

This is the place to include information about your payment terms, a simple "Thank you for doing business with us" or both.

For example, you can let the customer know exactly when you expect to be paid: is payment due upon receipt, upon completion of a project or product delivery, or a specific date in the future? Is there a deposit that must be paid, and if so, when is it due? If a client pays past the due date, is there a late fee? Finally, if customers require you to list a PO number on your business invoice, you can do so here.

Once you set up these basic elements, make sure your invoice is presented in a pleasing and professional format. If you use Invoice Temple, you can make use of pre-built templates to make a great impression!